The Room™ Privacy Policy
Last updated: 24 August 2026
This Privacy Policy explains how The Room™ collects, uses, stores and protects personal information.
By using our website, applying for membership, joining our community, attending our events or otherwise providing information to us, you acknowledge this Privacy Policy.
The Room™ is operated by UNIQ Marketing and Counsulting FZCO. We process personal data in accordance with applicable data protection laws, including the UAE Personal Data Protection Law.
1. Information We Collect
We may collect information including:
full name
email address
phone number / WhatsApp number
city or location
LinkedIn, social media or website details
business name and business information
business stage, revenue range, team size and other application information
membership type and membership status
payment and transaction information
event, masterclass or retreat registrations
communications with The Room™
feedback, survey responses and community activity
information you choose to include in your member profile
technical information such as IP address, browser, device and website activity
We may also receive information through advertising platforms, analytics tools, payment providers and other services used to operate The Room™.
2. How We Use Your Information
We may use your information to:
process membership and community applications
manage your membership
provide access to our communities and membership benefits
manage payments and renewals
communicate with you about your membership
provide customer and member support
manage events, masterclasses, masterminds, retreats and other experiences
create and maintain member profiles and directories
facilitate relevant introductions and opportunities
operate Members-to-Members features
send newsletters, updates and marketing communications where permitted
understand how members use our website and services
improve The Room™ and develop new services or benefits
prevent fraud, misuse or breaches of our community rules
comply with legal, regulatory and accounting requirements
We will only use personal information for legitimate and relevant purposes connected to The Room™ or where otherwise permitted by law.
3. Member Directory & Community Information
Paid membership may include access to a member directory or profile system.
Information you choose to provide for your member profile may be visible to other authorised members.
This may include information such as:
your name
photograph
business
role
business description
location
website or social media links
what you are looking for
areas where you can help other members
You should only include information you are comfortable sharing with other members.
Member directory information must not be scraped, exported, resold or used for unsolicited mass marketing.
4. Communications and Marketing
We may contact you regarding:
your application;
membership administration;
payments and renewals;
community updates;
events, masterclasses, masterminds and retreats;
membership opportunities;
important service information.
Where permitted, we may also send newsletters, invitations, offers, event updates and other marketing communications by email, SMS, WhatsApp or similar messaging channels.
You may unsubscribe from marketing emails using the unsubscribe link provided.
For SMS messages, you can opt out at any time by replying STOP to the message.
You may also contact us at [email protected] to update your communication preferences.
Opting out of marketing communications does not prevent us from sending essential messages relating to an active membership, payment, event booking, application or service you have requested.
5. Payments
Payments may be processed through third-party payment providers.
The Room™ does not normally store full credit or debit card details.
Payment providers may collect and process payment information according to their own privacy policies and legal obligations.
We may retain transaction details, payment status, invoices and other records necessary for membership administration, accounting and legal purposes.
6. Sharing Your Information
We may share personal information where reasonably necessary with service providers that help us operate The Room™, including providers of:
website and CRM services
community platforms
email and messaging services
payment processing
analytics
advertising
event management
video conferencing
cloud storage
technical and administrative services
We may also share information:
where you request or authorise us to do so;
where necessary to provide a membership benefit or introduction;
with professional advisers such as accountants or lawyers;
where required by law or a competent authority;
where necessary to protect The Room™, its members or our legal rights.
We do not sell personal information as a standalone commercial product.
7. Introductions Between Members
Where relevant, The Room™ may facilitate introductions between members or prospective business connections.
When doing so, we may share limited information necessary to make the introduction.
Where information is sensitive, confidential or not already available through the member directory, we may seek permission before sharing it where appropriate.
8. Events, Photos & Recordings
The Room™ may take photographs or video recordings at selected events or experiences.
These may be used for legitimate promotional, editorial, community or marketing purposes.
Where an event is being recorded in a more substantial way, we may provide additional notice.
If you have a specific concern about appearing in event photography or recordings, you may contact us.
Private roundtables, masterminds or confidential member discussions must not be recorded by members without permission.
9. Cookies, Analytics & Advertising
Our website may use cookies and similar technologies to:
operate the website;
remember preferences;
understand website usage;
measure advertising performance;
improve our marketing;
show relevant advertising.
We may use third-party tools such as analytics and advertising platforms.
Where consent is legally required for particular cookies or tracking technologies, we will request it.
10. Data Retention
We keep personal information only for as long as reasonably necessary for the purposes for which it was collected, including:
providing membership or services;
maintaining appropriate business records;
resolving disputes;
complying with tax, accounting and legal obligations;
protecting our legitimate interests.
Information may be deleted, anonymised or securely archived when it is no longer reasonably required.
11. Data Security
We take reasonable technical and organisational measures to protect personal information from unauthorised access, disclosure, alteration, loss or misuse.
Access to personal information is limited to people and service providers who reasonably require it to perform their duties.
However, no online system or method of electronic storage can be guaranteed to be completely secure.
The UAE Personal Data Protection Law requires appropriate measures to secure and protect personal data during processing.
12. International Data Transfers
The Room™ may use service providers or technology platforms located outside the UAE.
As a result, personal information may be processed or stored in other countries.
Where required, we will take reasonable steps to ensure that international transfers are handled in accordance with applicable data protection requirements.
13. Your Rights
Depending on applicable law, you may have rights relating to your personal information, including rights to:
request access to your personal information;
request correction of inaccurate information;
request deletion in certain circumstances;
object to or restrict certain processing;
withdraw consent where processing is based on consent;
request information about how your personal data is processed.
These rights may be subject to legal exceptions and record-keeping requirements.
The UAE data protection framework provides individuals with rights and imposes obligations on businesses processing personal data.
To make a request, contact:
14. Third-Party Links & Platforms
The Room™ may link to or use third-party websites, applications and platforms.
Those services operate under their own privacy policies and terms.
We are not responsible for the privacy practices of independent third parties.
15. Children
The Room™ is intended for adult founders, entrepreneurs, business owners, operators and investors.
Our membership services are not intended for children.
We do not knowingly seek to collect personal information from children for membership purposes.
16. Changes to This Privacy Policy
We may update this Privacy Policy from time to time as The Room™ develops or legal requirements change.
The latest version will be published on our website with the updated date shown above.
Where appropriate, material changes may also be communicated to members.
17. Contact
Questions about this Privacy Policy or how we handle personal information can be sent to:
The Room™
Operated by: UNIQ Marketing and Counsulting FZCO
[email protected]
One thing I would add separately on the website before launch is a cookie consent banner if Meta Pixel, Google Analytics or similar tracking is running. That is separate from this Privacy Policy and should match the actual tools installed on the site.